Minutes of 4/20/2008 Reunion Committee Meeting

[Ben Slivka]

[Minutes by Ben Slivka]

Garfield High Class of 1978
30th Reunion Planning
Newport Bay Restaurant, Tukwila, WA
April 20, 2008
4:00 p.m.

Committee Members Present
Ben Slivka
Carmel Smith
Cynthia Palmer Coleman
David Daniels
Glen Warner
Karen Lanier
Marilyn Donley
Marlene Williams

Subcommittees
DoubleTree (Fri/Sat): Cynthia, Marlene
Picnic (Sun): Carmel, Chester, Glen
InfoTech: Ben

Action Items

• DoubleTree Committee will check out Maxi's as a "drop-in" venue (no room reservation) for Fri 7/25.
• DoubleTree Committee will make down-payment $1200 on DoubleTree Hotel Ballroom for Sat 7/26.
• DoubleTree Committee will follow up with Damon Allen '77, 206.465.8066, about being DJ for Sat 7/26.
• DoubleTree Committee (with help from Chester) will determine if Clarence Acox and the Garfield Jazz Band (current students) will perform for Sat 7/26.
• Picnic Committee: Needs to decide whether the picnic is "potluck" or if the committee is going to provide food, drinks, etc.
• InfoTech: Send postcard notifications to all the snail mail addresses (found or lost) from Harris Connect. The goal is to drive our classmates to register at http://Garfield1978.ning.com.
• InfoTech: Investigate using www.PayPal.com to take reunion payments. Alternatively, David volunteered to be treasurer (he has a P.O. Box).

Decisions

• Our philosophy is to "keep it simple" for this reunion, so no one has to do too much work and we can all have fun.
• We will not be doing any decorating at any of the venues.
• We will not be producing any printed souveniers. Instead we will be using http://Garfield1978.ning.com and http://www.GarfieldHSF.org/Alumni/1978/ websites. Classmates will be able to post photos on their own at Ning.com, and send photos to Ben to post on the GHSF website.
  
• Chester and Ben will be the "official" photographers for all the events. Other classmates are welcome to share their photos, too. ;-)

Reunion Weekend

Reunion Tickets
PROPOSED: This fee covers the cost of the dinner Saturday night (and maybe the Sunday picnic):
$50 if order received by 5/31;
$60 if order received by 6/30;
$75 if order received after 6/30, including "walk-ins" at events;

July 25, 2008 – Social Event at Maxi's at DoubleTree SeaTac
Hours: 5:00 p.m. - 8:00 p.m. [TENTATIVE]
Current plan is not to reserve a room.

July 26, 2008 – Buffet Dinner and DJ: SeaTac Doubletree Hotel Ballroom.
Hours: 7:00 p.m. - Midnight (buffet opens by 8:00 p.m.)
Target: 100 people
Tables: 15 rounds of 10 people each
NOTE: The minimum cost of the facility is $3,700 -- if we exceed that figure in food/wine billing, then room is free.
Payment Schedule:
04/21 $1200 first deposit
06/06 $1200 second deposit
07/12 $1300 final deposit

The following class members are contributing to the first $1200 deposit:
$ 300.00 Cynthia (Palmer) Coleman
$ 300.00 David Daniels
$ 200.00 Anthony & Renee Allen
$ 200.00 Carmel Smith
$ 100.00 Karen Lanier
$ 100.00 Marlene Williams

Checks should mailed or delivered to:
Cynthia (Palmer) Coleman
9803 South 235th Place
Kent, WA 98031

July 27, 2008 – Family and Friends Picnic: Lincoln Park (West Seattle)
Chester secured Shelter #N at Lincoln Park for $240.
NOTE: No alcohol or loud music is permitted.
ISSUE: Potluck, or is the committee bringing food and cooking it?

Next Meeting
Next Meeting Sunday, May 18th at 4:00 p.m. at Newport Bay Restaurant, Tukwila, WA.